Email: officers@fccpta.org
FCCPTA is a Powerful VoiceConnecting Parents, Teachers and StudentsWe Make a Difference

FCCPTA is a Powerful Voice

A powerful voice for all children; A relevant resource for families and communities; and a strong advocate for the education, health, and well-being of every child.

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Connecting Parents, Teachers and Students

FCCPTA cultivates meaningful partnerships among stakeholders (parents, students, school system, and community) while serving as the primary resource for parent advocacy and involvement within Fairfax County Public Schools (FCPS).

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We Make a Difference

We exist to positively impact the lives of all children and families by representing our members and empowering and supporting them with skills in advocacy, leadership and communication. Making a difference in our community one member at a time.

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Running PTA

We’re here to help you run your PTA

Running a PTA is fun and rewarding, but it’s also an important responsibility. What’s required in order to be a healthy PTA?

Below is a checklist to see how you are doing:

Checklist for a Healthy PTA

Membership Enrollment

❏ Is an initial membership campaign held toward the beginning of the school year?
❏ Are continuing opportunities provided for parents, teachers, staff and students (if applicable) to join? (Membership is year-round)
❏ Is membership information and dues sent through to National, State and Council PTAs?

Minutes

❏ Is an attendance record kept for all meetings?
❏ Are minutes kept for all meetings?
❏ Are all action items recorded, including approval of budget, all expenses and all fundraising activities?

Bylaws

❏ Are bylaws reviewed regularly and updated (sent through channels for approval) as required?

Financial Procedures

❏ Are financial procedures in accordance with recommended PTA policies and procedures?
❏ Is the budget approved and actual revenues and expenditures compared at least quarterly?
❏ Is the insurance premium and the workers comp form/remittance sent in by deadline?
❏ Are all checks signed by two authorized officers? And are all expenditures properly authorized?

Treasurer’s Reports

❏ Are written reports presented/filed monthly? Are balances, receipts and disbursements recorded in the treasurer’s report each month?
❏ Is each check approved/ratified and listed?
❏ Are reports presented at both executive board and general membership meetings?

Audits

❏ Are audits prepared and adopted in accordance with the bylaws and PTA financial procedures?
❏ Are audits conducted regularly? And whenever there is a change in check signers?

Annual Reports

❏ Are volunteer hours being recorded?
❏ Are annual reports filed by the deadline?

Leadership

❏ Do members of the executive board work well together?
❏ Does the PTA attract and retain new leadership?
❏ Are new, qualified candidates nominated for office each year?
❏ Do leaders attend council/district PTA meetings and take advantage of training opportunities?
❏ Do leaders communicate effectively with members?
❏ Is officer contact information provided to National, State and Council PTAs?

Questions? Please do not hesitate to contact Fairfax County Council of PTAs at officers@fccpta.org

Programs

FCCPTA sponsors and coordinates the following programs: Awards Diversity Conference Reflections Spelling Bee Scholarships Virginia Power Plates

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Running PTA

We’re here to help you run your PTA Running a PTA is fun and rewarding, but it’s also an important responsibility. What’s required in order to be a healthy PTA? […]

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Membership

Because PTAs do good things for kids every day, PTA membership drives should be a year-round effort. Here are some ideas on how to make that happen: Create a bulletin […]

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