Report of the Nominating Committee
- Check bylaws to see when the nominating committee has to report the proposed slate of officers for the new year
- Check your bylaws to see when the report of the proposed slate of officers has to be sent to the general membership prior to the election
- Prior to the report of the nominating committee, the president asks the secretary to read from the bylaws the section addressing election of officers
- The president then calls for the report by the chair of the nominating committee
- Chair reads entire proposed slate and then hands report to the president
- Chair never runs the election
- President calls for nominations from the floor, office by office, being careful to allow members adequate time to present any names they wish to nominate
Example wording for no one being nominated from the floor:
“___________ has been nominated for the office of President. Are there further nominations?” (After reasonable pause)
“Hearing no further nomination, the nominations are closed for the office of President.”
Example wording if someone is nominated from the floor:
“___________ has been nominated for the office of President. Are there further nominations?” (Continue these two statements until no further nominations are made for office of President and then declare nominations closed for office of President.)
This procedure is continued until every office has been opened to nominations from the floor.
After nominations have been closed, president usually asks the nominees to stand and be introduced and then announces plans for election.
Time to Vote
- Election by ballot is required by most PTA Bylaws because it allows a member to vote in privacy
- It is generally considered the fairest and most democratic way of electing officers
- Some PTA Bylaws contain provision that when there is only one nominee for an office, voting may be by voice Ballots
- Blank pieces of paper uniform in color, size, and shape may serve as ballots
- Voter writes in name of the nominee of his/her choice for each office
- Printed ballots are generally used and contain the name of each nominee for each office plus a blank line(s) for possible nominations from the floor or write-in votes
- President should appoint tellers (3-5) to distribute, collect, and count ballots
- Tellers should be representative of support of nominees for election
Distribution and Collection of Ballots
- The tellers who have been appointed by the President distribute ballots to members
- Only PTA members may receive ballots
- Ballots are folded by voting member and each placed in sealed ballot box or container
Tabulation of Votes
- Tellers tabulate the votes in private and all marked ballots must be counted.
- A ballot showing no choice for one or more officers does not invalidate the votes marked on that ballot for other officers that are counted as usual.
- Tellers are to account for every vote and note blanks but the blanks do not affect the majority required to elect the officer(s).
Report of Election Results
- The tellers‘ report should be signed by all tellers and show number of votes cast for each office.
- The report shows the number of votes cast, number necessary to elect, and individual number of votes for each office.
Sample of Election Report
The President reads the report of the tellers as follows:
Number of votes cast: 159
Number necessary to elect: 79
Mr. John Doe: 153
Mrs. Mary Jones: 4
Illegal votes cast: 2
The President then reports:
“Mr. John Doe received the majority of votes cast and has been elected President of the Top School PTA.”